Project managers are an inevitable part of several businesses across industries. These professionals organize, plan, and execute projects according to various budgets and schedules. According to a PMI report, the demand for IT project managers will increase globally by 33% in 2027. So, growth-oriented businesses must look for all possible ways to find a project manager who can help them fulfill their operational responsibilities. 

However, with an increasing number of project managers, it might be difficult for companies to hire professionals who fit perfectly for their requirements and corporate culture. Many factors need to be considered, such as relevant experience, leadership, and communication skills, to hire the right fit. You also need to use the right tools for hiring so that your hiring managers don’t get demotivated due to interview fatigue. This guide will discuss how to hire the best IT project managers to help streamline your project management efforts.

Why Do Businesses Need the Best IT Project Managers?

Business owners juggle several responsibilities, from project management to client communication and team-building activities. The requirement for the best IT project manager becomes necessary amid the complexities of managing teams and ensuring seamless management of diverse software development processes. Let’s look at some reasons why you need to hire the best IT project managers for your company.

1. Risk Mitigation

Things may often go wrong during project management processes, as many factors need to be considered. An IT project manager helps prevent this by minimizing errors and ensuring an efficient project flow throughout the project lifecycle.

No project can follow a straightforward path to accomplish the desired goals. A project manager possesses the necessary skills to overcome a variety of technical obstacles and guarantee that the project is finished on schedule and within budget. Most importantly, these professionals ensure that the project meets the client’s expectations so that you get repeated business.

2. Resource and Time Efficiency

Project managers are well aware that time is of the essence in the IT industry. That is why most of these professionals excel in timely task completion, resource allocation, and budget management. This, in turn, helps protect all projects from any unnecessary disruptions to ensure timely delivery and consistent quality within the organization.

3. Adaptability to Change

The best part about working with project managers is that they can adapt to all kinds of evolving changes in the IT environment. This helps make all projects agile and responsive to various kinds of market changes, technological shifts, and client demands throughout the year. It means projects can achieve sustainable success within a short period due to the uninterrupted assistance by project managers.

4. Strategic Alignment and Visual Execution

Effective project managers make sure that each project is in line with the strategic objectives and vision of the company. They help in bridging the gap between the project objectives and timely delivery. This usually involves setting clear goals, defining achievable milestones, and maintaining seamless communication between stakeholders. This alignment also ensures the project’s success and drives business growth for your company. It makes project managers indispensable for overall success in today’s competitive IT environment.

Things to Consider Before Hiring an IT Project Manager

Every project is unique and demands a methodical approach to meeting the deadlines. This also means that the professionals who work on these projects must have the right knowledge and skills to align with the goals. That is why businesses must consider several key aspects when they decide to hire a project manager.

1. Evaluate Situation Objectively

Every business must know about the specific project’s goals, needs, and unique challenges before embarking on the hiring journey. Whether launching an innovative venture or managing daily operations, companies must understand every aspect or situation of the project before hiring an IT project manager.

2. Analyze Current Market Trends

The project management field is diverse and witnesses multiple changes throughout the year. The role of IT project managers is to keep track of these trends and remain updated about the latest technological shifts. Businesses must make sure to interview the professional about these trends to ensure they are a good fit for the current and future project requirements. This also helps them test the skills of the IT project managers and check if they have knowledge about the current industry trends.

3. Make a List of Must-Haves

All projects have certain non-negotiable requirements. It is recommended for businesses to compile these must-have attributes like leadership skills, technical expertise, and industry-specific knowledge. This particular list can serve as the perfect roadmap after the company manages to find a project manager and allot them the project.

4. Create Efficient Ads

A compelling job advertisement is a must for hiring the perfect project manager for any new requirements. The best thing to do is articulate the project’s mission, expectations, and the specific things that make it unique. Highlight the key benefits and growth opportunities that professionals might get; this will entice them to apply for the position. The better the perks, the more passionate and better individuals that you require will apply. 

5. Work on an Effective Selection Process

Every business must design a rigorous selection process of assessments, interviews, and references to ensure they hire the right IT project manager. They must also customize the process to align with the current project’s hiring needs and other specific demands. An effective process always identifies the right talent who fits into a particular project easily.

Steps to Hire the Right IT Project Manager

The steps for the selection of a project manager are pivotal for the success of future tasks such as software development processes. That is why it is recommended for all businesses to follow some strategic steps to ensure they hire a project manager efficiently. These include the following:

Step 1: Learn About the Scope and Objectives of the Project 

Every organization must have a crystal-clear understanding of various projects, their scope, and objectives. This helps make the hiring process easier because they can find a project manager who would be an exact match for the particular project. The process also involves communicating the key objectives of the project to the selected professional. 

Step 2: Create a Detailed Job Description

A job description is usually the first point of contact between talent and hiring companies. Any business wanting to hire a project manager must describe the project details and its requirements specifically in the description. They must also be specific about the project management skills, certifications, and experience they’re seeking from the professionals.

Step 3: Hire Through Online Job Portals and Networks

The digital world is the best way to find a project manager in the present context. Hiring managers can seek assistance from online job portals or social media platforms to attract the right talent for their respective projects. They can also spread the word about hiring with the help of existing employees or platforms that can help close open positions quickly, like Hyqoo. 

Step 4: Screen Resumes and Applications Effectively

The initial screening process is crucial for every business because it helps them analyze the role of IT project managers and decide if they are the right fit. This involves evaluating all resumes and applications against the already defined job criteria. The best thing to do is look for professionals who align with the project’s objectives and requirements.

Step 5: Conduct Technical Assessments and Personal Interviews 

The technical process is a must in project management because IT project managers are closely involved with several software development processes. Companies must prepare technical interviews and assessments to test the skills, problem-solving abilities, and adaptability of the professionals to new project tech stacks.

Step 6: Analyze Leadership Qualities and Soft Skills

Businesses must also analyze leadership qualities and soft skills apart from the professional’s technical expertise. This involves evaluating teamwork and communication skills, including the ability to adapt to changes in IT project management. This is where the EI + AI smart hiring technique comes into play, which the Hyqoo platform implements to select the right talent. 

Every business must contact previous employers or colleagues of IT project managers to gain insights into their past performance, work ethic, and ability to deliver positive results. This also involves analyzing how the professional will fit into the organization’s existing cultures and values.

Step 7: Negotiate the Necessary Terms

The last step is to negotiate the terms and conditions with the selected IT project manager. These include discussing the salary, benefits, and other project expectations that the professional has to abide by while working with the company. 

Hire an IT Project Manager with Hyqoo

Businesses today have access to several portals that can help them hire talent who are the right fit. However, not every platform is efficient enough to provide companies with the best professionals to hire a project manager effectively. 

The best thing to do here is to choose a platform with advanced capabilities like Hyqoo, which utilizes advanced algorithms to match project requirements. Our AI-powered talent cloud platform helps businesses connect with high-quality, vetted professionals globally, ensuring their teams are equipped with the best talent available. Connect with Hyqoo to learn more about the offerings now!

Frequently Asked Questions (FAQs)

1. What skills should I look for in an IT project manager?

Look for good technical knowledge (e.g. Agile), leadership, communication, problem solving, and budget management skills.

2. How can I assess project managers during the interview process?

You can access and hire the best IT project manager with the help of structured questions, technical assessments, soft skills through interpersonal interactions, and cultural fit with your company.

3. What steps can I use to create a good job description for an IT project manager? 

Define the role clearly, including responsibilities, required skills and experience, company culture and values, and growth opportunities, to effectively hire the right expert and shorten the hiring cycle.